The aim of the workshop is to introduce practical and proven project management tools, concepts and methodologies to improve the end to end management of procurement projects and maximise the desired outcomes whilst mitigating potential risk.
Introduction
This course is designed for project managers who will have procurement responsibilities and for those who will interact with designated procurement professionals. The objective of Project Procurement Management is to prepare the project manager and project management team to effectively manage the procurement and contracting aspects of a project.
This course is designed for:
This course will be of benefit for all delegates involved in managing project, contracts and suppliers. These may include strategy, planning and resource managers, service delivery managers, contracts personnel, operations and divisional managers and most importantly procurement and purchasing managers.
Course structure
A practical one-day workshop consisting of nine session involving exercises, case studies, presentations and trainer-facilitated discussions. Each of the sessions will be led by an experienced facilitator and will feature the key principles and practical methods which may be used in the procurement process, together with practical case study sessions to maximise the transfer from the workshop to the workplace.
Benefits of attending
This course is a vital step to better procurement outcomes. It will equip you with more understanding to ensure procurement decisions:
- Understand the methodology behind Planning Procurements, Conducting Procurements, Administering Procurements, and Closing Procurements in a structured project manner
- Understand the processes in project procurement management. Review the benefits of initiating project management methodologies early in the project
- Leave with a set of tools and understand how to utilise them ongoing throughout the life of the procurement project
Key learning outcomes
- An operational model for procurement and contract management — understand operational definitions, terms, concepts, and techniques
- Plan procurements — create a customized overview plan of participants processes using statements of work, procurement documents, bidding processes, and state-of-the-art thinking to maximize procurement and contract management results
- Conduct procurements — evaluate the various types of project management methodoligies to determine which will best represent the relationship between the buyer and seller
- Administer procurements — develop a process to maintain the integrity of the buyer-seller engagement; implement a formalized contract change control process
- Close procurements — specify the structure of a Records Management Process used to conduct administrative activities to reflect final project / contract results
Course Content
Overview – What is project management?
- What is a project?
- Types of projects
- How stakeholders fit within project management
The lifecycle of projects and stages
- The project lifecycle explained
- Developing project strategy
- Overview of the various stages
- Explanation of what’s involved in each stage
Project management tools and frameworks
- Techniques that can be used
- Useful frameworks and tools
- Why use frameworks
Data collection and analysis
- Why we need data
- What sort of data do we need?
- Decision making for risk mitigation
The critical path
- What is the critical path?
- How do we map the critical path?
- The importance of a critcal path
Project management systems and processes
- Explanation of approach to process mapping and rationale
- Outline of the use of process mapping and systems when managing projects
Contemporary approaches to project management
- Explanation of Six Sigma
- Explanation of LEAN
- Explanation of DMAIC
The Theory of constraints
- What are constraints?
- How to identify and deal with constraints
- The Vegas Game
Ensuring Project success
- 9 factors that kill a project
- What strategies can be used to ensure success?
- What if things go wrong?
